Other Covered Entities

CrowdCompass, LLC
Cvent OnArrival, Inc.
DoubleDutch, Inc.
Elite Meetings International, LLC
Lanyon Solutions, Inc.
Passkey International, Inc.
Social Tables, Inc.
StarCite, Inc.

Participation

EU-U.S. Privacy Shield Framework: Active

Original Certification Date: 10/31/2017
Next Certification Due Date: 11/12/2020
Data Collected: HR, NON-HR

Swiss-U.S. Privacy Shield Framework: Active

Original Certification Date: 10/31/2017
Next Certification Due Date: 11/12/2020
Data Collected: HR, NON-HR

Purpose of Data Collection

Cvent has employees located in the UK and EU, but is headquartered in the US. Cvent maintains an HR Privacy Policy that sets out these, among other, criteria: What Personal Data We Collect We process the following types of personal data in connection with employment or engagement with us: ● Contact information: such as name, address, phone, email, and other similar information. ● Identification information: such as passport number, expatriate status, government identification numbers (e.g. National Insurance Number), immigration status, nationality. ● Financial information: such as bank account and payment details, salary and other compensation. ● Information concerning career progression: such as information about performance and career developments as well as, subject to applicable law, information on personality derived from a behavioral/personality test, as well as talent management, conduct and where permissible, information about violation of any laws or company policies ● Information related to company benefits and resources: such as work expenses, the benefits registered for, use of company equipment and resources, travel preferences and information about health and sickness leave. ● Background check information to the extent permitted by law: education, employment history, professional qualifications, membership in professional organisations, and if relevant for job description, credit check information (such as bank account data, housing status, monthly income amount, age and marital status), data related to criminal convictions and offences (if any), motor vehicle driving records, reference checks, civil suit records, and/or investigations into incidents involving theft, fraud, harassment and workplace violence (if any). ● Any other information submitted to us (including during the course of any correspondence with us): such as signatures, photographs, opinions, location (if they choose to enable it on a company device) and any other information provided. On occasion, we receive personal data from third party sources, such as if we receive details of a certification or training obtained, or where we receive feedback or references concerning performance. Why We Collect, Use and Store this Personal Data We collect, use and store personal data for the reasons set out below: ● Where this is necessary for Company to administer contract of employment or for services or in connection with services or benefits requested from us. ● Where necessary to comply with a legal obligation. ● Where necessary for Company's legitimate interests, as listed below, and where our interests are not overridden by an employee's data protection rights. ● Where an employee has given consent. For example, we ask for permission to use an image in a company publication. Where we ask for consent, they are free to withdraw it. Personal data will also be shared with companies providing services under contract to the Cvent group, such as training providers, help desk providers and IT hosting and/or IT maintenance providers. In addition, any requests an employee makes to any member of the Cvent group to disclose personal information to a third party for purposes not otherwise stated herein shall be considered an express authorization or consent by to disclose such personal data. Personal data also will be shared with third party benefits providers, such as for the purposes of obtaining health or life insurance, childcare vouchers and other applicable benefits. Personal data will also be shared with government authorities and/or law enforcement officials if required for the purposes above, and to meet national security or law enforcement requirements, if mandated by law or if required for the protection of our legitimate interests in compliance with applicable laws.

Privacy Policy

HR Data

Cvent Europe Limited Staff Handbook
Description:

Handbook describing policies related to employment rights and obligations

Effective Date: 2/1/2016
Cvent Europe Limited Staff Handbook (Germany)
Description:

Handbook describing an employees rights and obligations.

Effective Date: 12/1/2016
Cvent Privacy Policy
Description:

This policy discloses ways Cvent gathers, uses, discloses, and manages a employee data.

Effective Date: 10/31/2018
Data Privacy Supplement to Employment Contract
Description:

Supplemental description of how we use employee data

Effective Date: 7/1/2017
UK Contract of Employment
Description:

employment contract that includes provisions regarding employee data collection and use

Effective Date: 1/1/2014

Non-HR Data

Description:

Cvent's Global Privacy Policy Available Online.

Effective Date: 11/13/2019

Verification Method

TRUSTe

Dispute Resolution

Questions or Complaints?

If you have a question or complaint regarding the covered data, please contact Cvent, Inc. at:

Pradeep Mannakkara
Cvent, Inc.
1765 Greensboro Station Pl, Suite 700
Tysons Corner, Virginia 22102

Privacy Shield organizations must respond within 45 days of receiving a complaint.

If you have not received a timely or satisfactory response from Cvent, Inc. to your question or complaint, please contact the independent recourse mechanism listed below


NON-HR RECOURSE MECHANISM



Appropriate statutory body with jurisdiction to investigate any claims against Cvent, Inc. regarding possible unfair or deceptive practices and violations of laws or regulations covering privacy Federal Trade Commission