Other Covered Entities

Flocabulary, Inc.
Nearpod, Inc.

Industries

  • Business and Professional Services
  • Corporate Training Services
  • Education
  • Education Technology
  • Information and Communications Technology
  • Information Services
  • Information and Communications Technology
  • Software

Participation

EU-U.S. Privacy Shield Framework: Active

Original Certification Date: 1/13/2017
Next Certification Due Date: 1/20/2023
Data Collected: HR, NON-HR

Purpose of Data Collection

Personal Data Other Than Human Resources Data: Renaissance Learning offers a suite of online education products that are designed to pinpoint mastery of early literacy, early numeracy, reading, and math skills for pre-K to grade 12 students. The Renaissance portfolio includes solutions for assessment (Star Assessments and myIGDIs for Preschool); practice (Accelerated Reader, myON, Freckle, and Lalilo); data-driven insights (Schoolzilla); and teacher facilitated instructional delivery (Nearpod). Customers are able to add, edit, or delete information about their districts, schools, school years, personnel, students, courses, and classes across all of their Renaissance Learning products. Data ownership rests with the school or district that subscribes to Renaissance Learning's products. The school or district may access and manage student-level data, including adding, editing, or deleting information about schools, school years, personnel, students, courses and classes. The school or district dictates what optional data is collected. Renaissance Learning occasionally shares limited data with government agencies having responsibility for education services in connection with product trials and generic educational research subject to strict controls on confidentiality. The following list identifies mandatory personally identifiable information that may be collected via Renaissance place: student's first name, student's last name, student's username (U.S. only), student's password, student's local ID (U.S. only), student's enrollment information (U.S. only), student's grade level, student's date of birth (U.K. only), staff member's first name (U.K. only), and staff member's last name (U.K. only). The following list identifies optional personally identifiable information that may be collected via Renaissance products: student's middle name, student's preferred name, student's gender, student's ID, student's ethnicity, student's primary language, student's demographic characteristics, staff member's preferred salutation, staff member's middle name, staff member's state personnel ID, staff member's primary position, staff member's gender, voice recordings and historic student data from a student information system or other tracking format. Renaissance Learning retains activity records-which are stripped of any personally identifiable information-in perpetuity. We use this anonymous data to maintain and improve the performance or functionality of our educational products; for adaptive learning purposes; for customized student learning; to develop new content or improve existing products, services, or applications; to maintain and improve the performance or functionality of our educational products; and for general educational research purposes. Human Resources Data: Renaissance Learning U.K. Ltd. electronically shares information with Renaissance Learning, Inc., via a secure data storage, sharing, and organization. This information includes resumes, references, employee-signed compliance and disclosure forms, employee-signed confirmation and receipt of handbook, employee-signed employment contract, signed offer letter, P45/new starter checklist, employee questionnaire (includes bank details, next of kind and passport number), contractual change letters (detail employment-related changes include hours, pay, maternity/paternity), pension data, employee resignation letters, company resignation confirmation letters, exit questionnaires, status rate change forms (updating payroll and human resources database), employee performance ratings and appraisal information, employee payroll, and data protection forms.

Privacy Policy

HR Data

Data Protection Policy - Global Employee Data
Description:

The aim of this Global HR-Related Data Protection Policy (Policy) is to comply with relevant legislation regarding the keeping of employment records and sharing this information among Renaissance Learning, Inc. and its affiliates (Renaissance). Renaissance requires personal information relating to each individual that it employs, contracts with, or otherwise engages under Renaissance’s direct control (Worker) in order to manage its business in an efficient and effective manner. This data is subject to various data protection laws around the world, such as the Australian Privacy Act (Cth), the UK Data Protection Act 1998, and any subsequent legislation related to data protection in applicable jurisdictions (Applicable Law). Employees can access this policy via our Intranet (RenCentral) under HR – UK Human Resources – HR Policies – Policies

Effective Date: 6/1/2017

Non-HR Data

Description:

We take your privacy and the privacy of your students very seriously. This Privacy Policy explains how we use and process information that can be used to directly or indirectly identify an individual (“Personal Data”) collected through the use of the Flocabulary website and platform. Please read this Privacy Policy and contact us if you have any questions.

Effective Date: 8/1/2021
Description:

This privacy policy (the “Privacy Policy”) applies to the Nearpod website, or any of the Nearpod mobile applications (collectively the “Nearpod Materials”), owned and operated by “Nearpod Inc.,” “Nearpod,” “we,” “us,” or “our”). In this Privacy Policy, “you” refers to an Educator Nearpod User (defined below) of the Nearpod Materials in the event that an individual Nearpod licenses is used (e.g. Silver, Gold, or Platinum) or the Institution (e.g. School or District), as context may require.

Effective Date: 8/1/2021
Description:

This Privacy Notice covers Renaissance's UK Products sold to schools and academies primarily located in the UK and EU.

Effective Date: 8/11/2020

Verification Method

Self-Assessment

Dispute Resolution

Questions or Complaints?

If you have a question or complaint regarding the covered data, please contact Renaissance Learning, Inc. at:

Scott Johnson
Director, Information Security
Renaissance Learning, Inc.
2911 Peach St, Wisconsin Rapids, Wisconsin 54494, United States
2911 Peach Street
Wisconsin Rapids, Wisconsin 54494

Privacy Shield organizations must respond within 45 days of receiving a complaint.

If you have not received a timely or satisfactory response from Renaissance Learning, Inc. to your question or complaint, please contact the independent recourse mechanism listed below


NON-HR RECOURSE MECHANISM



Appropriate statutory body with jurisdiction to investigate any claims against Renaissance Learning, Inc. regarding possible unfair or deceptive practices and violations of laws or regulations covering privacy Federal Trade Commission