Other Covered Entities

Aigent, Inc.
Ubiquity Global Services US, Inc.

Participation

EU-U.S. Privacy Shield Framework: Active

Original Certification Date: 10/26/2017
Next Certification Due Date: 11/14/2020
Data Collected: HR, NON-HR

Purpose of Data Collection

The types of Personal Data that Ubiquity collects includes the following: * Personal information, including name, address, telephone number, email address, date of birth, gender, national identification number, social insurance number or other tax identification number, and bank account information. * Employment related information, including job title, office location, work contact information, email address, department, supervisor, job responsibilities, accounting information, compensation information (including, but not necessarily limited to, base salary information, commissions, or bonuses and severance), pension information, benefit eligibility and elections, employment history, job application, interview evaluation, key dates (hire, rehire, service, termination, next review, incentive data (ratings and payment amounts), and performance information. Ubiquity also may receive Personal Data regarding an employee’s spouse, family members, or other dependents for emergency contact purposes. In addition, Ubiquity may receive Personal Data that is “sensitive” in a few instances. In particular, where permitted by applicable law, Ubiquity may receive information regarding criminal records and health or medical data for purposes of insurance claims resolution, payment of claims and for insurance underwriting purposes. Use and Processing of Employee Personal Data In addition to the other specific uses discussed in this Privacy Policy Ubiquity uses employee Personal Data to perform its contracts with employees, to comply with legal obligations, and for its legitimate business purposes. Among other things, information may be used for the following specific purposes: * Annual compensation risk assessment; * Maintenance of employee directory and global email system; * Performance management; * Coordination of annual succession planning and talent management review; * Internal Audits; * Record-keeping and internal reporting; * Maintenance of corporate insurance programs; * Compensation, including administration and analysis; * Payroll processing; * Pension plan administration; * Succession planning; * Benefits and personnel administration; and * Monitoring and enforcing compliance with company policies and procedures. Prospective Employees Ubiquity will maintain the information you share with us for a period of time (maximum 1 year), not to exceed local data privacy requirements. Non-Employee Individuals Types of Non-Employee Individual Data We Collect The types of non-employee individual Personal Data that Ubiquity collects includes the following: * Personal information, including name, address, telephone number, email address, date of birth, gender, national identification number, and social insurance number or other tax identification number. Use and Processing of Non-Employee Individual Data Ubiquity uses and otherwise processes non-employee individual Personal Data based upon the consent of data subjects, to perform contractual obligations with those individuals, to comply with legal requirements, and for its legitimate business interests. Among other things, information may be used for the following specific purposes: * Providing call center and other outsourced services to its customers; * Backing up data; * Internal audits; * Record-keeping and internal reporting; * Employment application processing; * Identification of website visitors; * Conducting analytics; * Monitoring and enforcing compliance with company policies and procedures; *To assist in your usage of the website by delivering tailored content to you, collect anonymous statistics and maintain log-in session; * To provide information concerning products or services that may be of interest to our business client or prospective business clients.

Privacy Policy

HR and Non-HR Data

Description:

This Ubiquity Privacy Policy (“Privacy Policy”) describes how Ubiquity Global Services, Inc. and its affiliates Ubiquity Global Services US, Inc and Aigent, Inc. (collectively, “Ubiquity”) collects, uses, and shares personal data of employees, prospective employees, prospective clients, and clients of customers of Ubiquity and Ubiquity’s subsidiaries and affiliates in the EU. This Privacy Policy does not apply to data concerning employees or individuals outside of the jurisdiction of the EU, such as employees or individuals in the United States or other non-EU jurisdictions. “Personal Data” is information that allows someone to identify or contact an individual or that relates to an identifiable natural person.

Effective Date: 11/15/2019
Description:

Privacy policy for HR and Non-HR data.

Effective Date: 11/4/2018

Verification Method

Self-Assessment

Dispute Resolution

Questions or Complaints?

If you have a question or complaint regarding the covered data, please contact Ubiquity Global Services, Inc at:

Norguel Eleazar
Corporate Counsel
Ubiquity Global Services, Inc
155 East 44th Street, Suite 701
New York, New York 10017

Privacy Shield organizations must respond within 45 days of receiving a complaint.

If you have not received a timely or satisfactory response from Ubiquity Global Services, Inc to your question or complaint, please contact the independent recourse mechanism listed below


NON-HR RECOURSE MECHANISM



Appropriate statutory body with jurisdiction to investigate any claims against Ubiquity Global Services, Inc regarding possible unfair or deceptive practices and violations of laws or regulations covering privacy Federal Trade Commission